Events Manager

Employer: WES
Job location
Stevenage
Job salary
£25,000- £27,000
Job term
permanent
Job closing date

MAIN PURPOSE OF THE ROLE:

  • Planning events held by the Women’s Engineering Society (WES) from start to finish according to requirements, target audience and objectives
  • Managing the successful delivery of WES events to time and budget
  • To provide specific support for planning and execution of the INWED campaign
  • WES events include:
    • WES Annual Conference
    • WES Students 2-day Conference
    • Caroline Haslett Lecture and WES Awards (including the Karen Burt Award)
    • INWED campaign (and WES-hosted Afternoon Tea)

Principal Tasks and responsibilities

WES Event Management

  • Identify, confirm and liaise with venues
  • Manage bookings and communicating with delegates
  • Market the events to appropriate audiences to ensure good attendance
  • Select speakers and liaise with them and Award winners where appropriate
  • Set programmes and produce event programmes
  • Manage sponsors and exhibitors in a timely and effective way
  • Manage the event budget
  • Coordinate accommodation as appropriate
  • Manage post-event survey and feedback
  • Produce a report after the event in a timely manner
  • Undertake other relevant event tasks as necessary

WES Awards                                                                                                                     

  • Compile entry requirements for awards and reference materials as appropriate
  • Market the awards to ensure a good number of high quality nominations
  • Liaise with candidates and winners regarding the awards process and event
  • Liaise with award sponsors and specifically the family of Karen Burt
  • Liaise with relevant Professional Engineering Institutions and sponsors
  • Undertake administration for all awards

INWED

  • Support the Top 50 Women in Engineering initiative with the Telegraph including coordination of the celebration event
  • Make appropriate use of different communication channels including digital and print media to raise the profile of INWED and reach a wide audience through WES events
  • Support the development of resources for the INWED campaign including application for UNESCO patronage and the resource pack

General

  • Undertake any other duties as required by the Chief Executive and Trustees
  • Support WES’ commitment to equality and diversity
  • Represent WES at meetings and events as required
  • Provide accurate and timely input and contributions for reports and proposals as required by the Chief Executive and Board of Trustees

Person Specification

Essential

  • Ability to work effectively with partners and staff at all levels
  • Highly organised with the ability to plan, prioritise and manage deadlines
  • High proficiency in Office IT products such as Word and Excel (or equivalent) to a high standard and including Survey Monkey, Constant Contact, Eventbrite and website editing
  • Significant successful event management experience
  • Excellent interpersonal, communication (written and oral) skills
  • Good communication and marketing skills including use of social media
  • Ability to prioritise workload and multi-task
  • Excellent organisational skills
  • Good analytical and reporting skills
  • Knowledge of the Data Protection Act
  • Ability to work well in a small team

Desirable

  • Experience of working in the charitable sector
  • Good understanding of the engineering and/or STEM sector

Flexible working will be considered for this role, candidates must be prepared to work in the Stevenage office two days per week. 

Please click here to apply via CharityJob